It is with great pleasure that I am reporting that the new ISO 15489 Part 1 (formally, ISO 15489-1:2016) has been published and is available for purchase. It is available on http://infostore.saiglobal.com/store/ website. (search for 15489, ISO and it should be the fourth document in the returned search list)
From the abstract of the standard:
ISO 15489-1:2016 defines the concepts and principles from which approaches to the creation, capture and management of records are developed. This part of ISO 15489 describes concepts and principles relating to the following:
a) records, metadata for records and records systems;
b) policies, assigned responsibilities, monitoring and training supporting the effective management of records;
c) recurrent analysis of business context and the identification of records requirements;
d) records controls;
e) processes for creating, capturing and managing records.
ISO 15489-1:2016 applies to the creation, capture and management of records regardless of structure or form, in all types of business and technological environments, over time.
The ISO standard available on http://infostore.saiglobal.com/store/ website. (search for 15489, ISO and it should be the fourth document in the returned search list)
This is a new Part 1. Part 1 is the principles and concepts document. There are a number of areas that have changed in this new standard. In summary include:
- A greater emphasis on the digital environment (without being media specific)
- A greater emphasis on records control tools – metadata, classification, access and security and disposal
- A recasting of the analytic approach as appraisal leading to determinations of what records should be captured as well as the more traditional how long should records be kept. Appraisal has become the analytic framework, from which multiple outcomes can be determined.
ISO 15489 is the 'flagship' standard for recordkeeping professionals and this new publication is complemented by a range of other Standards and Technical reports covering the core tools and techniques in our professional armoury, including on metadata for records, management systems, work process analysis and more.
The working group responsible for the Standard was chaired by Hans Hofman, known to many of us in Australia, and his leadership (and perseverance!) were vital to the successful completion of the revision.
Further communications and presentations on the revised Standard are planned for 2016, kicking off with presentations in Wellington, New Zealand, in May.
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