Comments

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  Josella Chan January 25, 2024 at 9:39pm

  

  I have a question concerning the minimum retention duration of audio-recordings for Minutes of the Church Council Meeting. Is there any legal obligation or legislation for the length of time to keep the audio-recording? Can anyone help to provide a guidelines for retention disposal authority from church archives?
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    Rachel Hurd > Josella Chan January 26, 2024 at 9:44am

    

    Kia ora Josella, do you have a written copy of the minutes? Policies around retention of meeting records may vary depending on your denomination, however I would consider it important to permanently retain a copy of all Church Council Minutes in at least one format. Is there a denominational archive which you could approach for assistance?
    In New Zealand the importance of retaining Church Council Minutes was brought home to us very clearly during the recent Royal Commission into Abuse in Care (similar to your earlier Royal Commission), in which our archives at the Presbyterian Research Centre were looking at parish council minutes going back 50-60 years to meet the legal requirements of the Commission.
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    Josella Chan > Rachel Hurd February 20, 2024 at 10:41pm

    

    HI Rachel,
    Thank you for your response! We are a Baptist Church in Victoria, Australia. We recorded the meeting for the purpose of writing the minutes, Our Admin deacon contacted Baptist Union Victoria and inquired whether they had an archival policy for the retention duration of audio-recording. Unfortunately, they don't have one. We have searched the Public Office of Victoria guideline and local government archival policy. The result is not consistent. We can't find any document or standards to clearly indicate the duration. We wants to find whether there is legislation and document specifically addressing this.
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  William Shaw July 3, 2013 at 8:39am

  I thought I sent a comment earlier in the week about the Australian text but also asking where I could see a copy of the American one.
  
  Steve, If something is done about church archives I would like it extended to include Religious Congregations as they are generally oincluded in provisions of Canon Law as apply to Diocesan Archives.
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  Louise Trott July 2, 2013 at 8:13pm

  I think you may have an idea there Steve!! Would take some development of course.
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  Pauline M Garland July 2, 2013 at 1:30pm

  Steve, if you look at chapter 17 on page 323 you will see my name.  This is what i got the Mander Jones Award for in 2009.

  And the Chicago published "Managing Diocesan Archives and Records : A guide for Bishops, Chancellors and Archivists, 2012" , i have a copy here on my desk and will be bringing 20 more copies back when i go to Chicago next week.

  cheers pauline
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    francis garaba > Pauline M Garland January 8, 2022 at 9:18pm

    HIE
    2022 GREETINGS. COULD I HAVE THE isbn FOR THIS BOOK. MANY THANKS AND MY REGARDS, FRANCIS GARABA
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  Louise Trott July 2, 2013 at 11:11am

  On the same topic, the Church of England Records Centre, in Bermondsey, South London, has published a number of very useful recordkeeping (they call it Records Management) guides on their website. I love the names: 'Chapter and Verse: The Care of Cathedral Records'; 'Cherish or Chuck? The Care of Episcopal Records'; 'Save or Delete: The Care of Diocesan Records', and 'Keep or Bin: The Care of Your Parish Records'. In these days of the Royal Commission, the last guide: 'Clergy File Guidance Notes' may be useful too. All veyr useful guides, created by some terrific archivists working in a huuuuge warehouse space. I visited them in 2009; lovely welcoming folk. 

  http://www.lambethpalacelibrary.org/content/recordsmanagement

  Records Management Guides

  The Church of England Record Centre provides records management advice to the wider church, primarily through a range of guides to Parish, Diocesan and Episcopal record keeping.  These guides are designed to help develop a consistent and best practice approach to the treatment of church records whether paper or electronic.
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  Pauline M Garland June 7, 2012 at 8:39am

  http://www.cathnews.com.au/article.aspx?aeid=31692

  An interesting news report about a church archivist.
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  William Shaw June 6, 2012 at 10:27pm

  Dear Pauline

  I am interested, but as I have registered for workshops both Monday and Friday do not know if I will be free. Please let me know details when they are available.

  Thanks, Pauline