I wondered if I could get a feel for how others in smaller organisations, educational or otherwise, might be handling the distinction between their archival holdings and their record management practices. Particularly as we march into the digital realm of capturing email correspondence, reports, etc. while they are still current 'active' institutional records before they make their way towards permanent retention.
There's obviously a great need for the archival voice early on to ensure the relevant material is not disposed of that will eventually become part of a collection. I know Steve S. at Loreto straddles this role, coming with qualifications in that area, but I'm wondering about others examples. Particularly:
* Does the archivist manage the current record management of the institution?
* If not, who? Administration? IT?
* Are these internal departments (if not archival) responsible for assessing material for retention/ disposal, and overseeing that process?
* Is there a specific Records Officer/ Record Managerial role in your institution? Is it fractional? Was it contractual to establish the process, but now managed internally?
Obviously in the larger bodies close by, such as the University of Melbourne, records management is a clearly distinct department, though obviously working in discussion with the University's archives.
But in the smaller organisations, the situation is obviously quite varied depending on the need and perhaps professional experience of those in the archival role. Would welcome seeing what models are being used out there.