Comments

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  Kate Alexandra Pulford February 24, 2022 at 12:48pm

  Hello colleagues
  I hope you are all very well.
  Apologies I have meant to be more active in this space and have a great deal of information, tips, and tricks to share, which I will do asap.
  For now, I wondered if I may enquire; are any college and school archivists working closely with your libraries and library staff to provide access to archival materials, and how are you doing this, please?
  If you are using your Library Management System to provide access to archival collections, which systems are you using, please? Our School is looking at upgrading the LMS and I am hoping to monopolise/strategise on this preliminary work to also accommodate our AMS (at least in part) by using MARC fields to describe Archial collections. - I'd love to hear from anyone working in this space!
  Many kind regards
  Kate Pulford
  Prince Alfred College Archives
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    Rosalind Malone > Kate Alexandra Pulford March 9, 2022 at 11:56am

    Hi Kate, this subject recently came up within one of our Committees, and the main contribution to the discussion was that using an LMS for Archives is a struggle. In the past I worked as a librarian for 7 years, and have now been a school archivist for 4 and a half years. In short, archival material has limited description and retrieval within a library system - but can be linked from an LMS to an archive server. I hope this is useful, kind regards, Ros Malone Bunbury Cathedral Grammar School
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      Kate Alexandra Pulford > Rosalind Malone March 9, 2022 at 12:19pm

      Hi Rosalind
      Thank you very much for your reply - great to hear.
      I worked at the State Library of SA for 15 years cataloguing archival material into the LMS. I believe SLSA is currently/still in the process of researching a suitable AMS for their Archival and Pictorial collections.
      I guess it depends on the LMS in use. Perhaps if the LMS has enough capability, it can adequately express enough fields of description to suitably describe archival material (based on ISADG).
      How have you linked LMS to your archive server? I'd be interested to know if you are happy with the user experience as librarian and also if the students like and can manage the interface, please?
      We are looking at acquiring a new LMS and I would really love to be able to migrate our archival data to it, to manage it more adequately and to make Archives more accessible to our community.
      Thank you very much for your time!
      
      With kind regards,
      Kate
      
      Kate Pulford
      College Archivist
      
      Prince Alfred College
      PO Box 571, Kent Town, S.A. 5071
      23 Dequetteville Terrace, Kent Town, S.A. 5067
      t: +61 8 8334 1239
      e: kpulford@pac.edu.au
      w: pac.edu.au
      i: PrinceAlfredCollegeArchives
      Publications https://pac.edu.au/news-events/publications/
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  Simone Pritchard September 8, 2021 at 12:50pm

  Hello dear School Archivists,
  I have been asked to put together a proposal for a Records Management System. Specifically an EDRMS for use for all records used and created by the College. Huge. Just wondering what other schools use? FileDirector is the top of the Principals list atm.
  Thanks in advance !
  Simone (Marcellin)
  • 

    Vicki Knoblauch > Simone Pritchard July 22, 2022 at 3:38pm

    Hi Simone, wondering which EDRMS your school went with?
    Vicki (Shire Christian School)
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  Theresa Cronk August 9, 2021 at 8:42am

  Hi School Archivists
  
  This question has probably been asked before but I have been tasked with investigating options for a collection management system. I am familiar with AtoM but was wondering what other archival collection databases other schools are using?
  
  Thanks
  Theresa (Star of the Sea)
  • 

    Linda North > Theresa Cronk August 9, 2021 at 9:56am

    Hi Theresa,
    I've used the HDMS supplied free (!) from Uni Melb at several workplaces. Found it to be easy to use (MS Access).
    Catriona
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      Theresa Cronk > Linda North August 10, 2021 at 8:25am

      Thanks Catriona! I'll check it out.
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      Brigid Cooper > Linda North August 9, 2021 at 10:21am

      Welcome to your new position, Catriona! I have HDMS and love it, but I need to move away from MS Access. So hard to find a replacement!
      Brigid
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    Brigid Cooper > Theresa Cronk August 9, 2021 at 9:49am

    Such a tricky question for many of us. I have an existing system I need to find a replacement for and have been searching for years for something that will match my existing data well and be good to use.
    I have recently found out about "ArchivesSpace" which is another Open Source system, like AtoM. I'm not sure if smaller Archives are using it, but the State Library of Victoria, the National Library of Australia (in Canberra) and the Queensland State Archives are using it already.
    Brigid (Penleigh and Essendon Grammar School)